Nov 16

Ultimate Guide to Enhance Multilingual Virtual Events Experience

Event planning is constantly evolving and changing, and after working around the barriers and issues created by the COVID-19 health pandemic, the world is eventually starting to embrace the future and importance of virtual events and conferences.

The COVID-19 pandemic has fundamentally reshaped how organizations and companies worldwide do business. Everything is getting increasingly sophisticated, and there is a higher demand for the virtual multilingual event model than before.

There is no doubt that the globalization of business has created a need for live, multilingual virtual events, such as meetings and conferences. This has increased the need for interpretation and meeting platforms for corporate virtual events worldwide.

Whether you’re hosting multilingual virtual meetings, webinars, or conferences for your company or business, remote video interpretation and virtual platforms for events can make your online event more engaging and effective for all participants.

Although the challenges of breakout rooms, muted microphones, and registration links are as frustrating in 2022 as they were in 2020, this shift has also revealed some fantastic benefits by fostering and facilitating more diverse and inclusive participation in some of the best virtual events designed to foster learning.

Thanks to technological advances and virtual event solutions, events and conferences that used to concentrate on the local audience can now host global participants.

By doing this, they are more accessible and inclusive than ever.

The market size of virtual events was valued at USD 114.1 billion in 2021. Note that it is expected to grow at a CAGR (Compound Annual Growth Rate) of 21.4%.

How to Set Up Multilingual Virtual Events Successfully

The new normal of virtual events and global web conferencing has made it simple to connect with international peers and audiences. However, when hosting multilingual conferences and events online, there are some common difficulties and mistakes that may stand in the way of your success.

For example, one of the most common issues in virtual events, such as conferences, is the difficulty of joining a virtual session. As the participants are remote, there’s no centralized IT team to help and guide users in real time.  Sound quality is another issue. These issues can be caused by faulty hardware or poor internet connection.

Another problem crops up when facilitating global and multilingual audiences. As attendees are joining conferences and meetings from every part of the world, hybrid events should cater to multiple language needs. This is why you need an effective event management solution to overcome these issues.

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Here are some virtual meetings best practices:

  • Ensure a balance of English and your audience’s language(s) in your virtual event’s visual components
  • Explain how participants can access language interpretation in their own language
  • Use a tabletop mic, headset, or earbuds, preferably with a built-in microphone, when speaking to ensure the interpreters can hear you clearly
  • Consideration When Doing Multilingual Events
  • Event management is crucial for the success of any virtual meeting or conference. You should consider these things when planning a multilingual event.
  • Assess your virtual event’s needs and requirements. For example, how many people are expected to attend? Are you holding an external or internal meeting?
  • Find the right virtual meeting platform, such as Zoom or Skype. Is the platform equipped to handle multiple languages? Microsoft Teams is usually ideal for internal conferences.
  • What languages are you offering during the event?
  • What tools and techniques are you using for event translation?
  • How can you make the most of AI in your platform to make the work simple?

Here are some of the most-popular virtual conference platforms.

  • WebinarJam
  • Microsoft Teams
  •  vFairs
  •  Zoom
  •  BigMarker
  •  Skype
  • WorkCast
  • Demio
  • Google Meet
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You may know that virtual event platforms, such as Zoom or software tools, are now used to organize events, conferences, or meetings in a virtual environment.

Keep in mind that choosing the right virtual multilingual platform is crucial to ensure a successful and seamless experience for you and your event attendees.

How to Enhance the Audience Experience during the Event

There is no doubt that with more diverse and unique online event audiences, global event planners should be fully prepared to make complex decisions regarding their virtual environments. Sound quality and difficulty with using the platform are some common issues faced by attendees and participants. Cultural barriers and differences can also complicate things.

With participants joining virtual conferences and events from around the globe, having a virtual event available in multiple languages is now becoming necessary.

Although offering translated content may seem simple initially, event planners and organizers can easily get sucked down a wormhole of complex decisions related to translation. Offering your virtual event in different languages will help boost the attendee experience and considerably benefit your brand.

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Language Interpreters’ Roles in Multilingual Events

Adding language interpreters to your virtual event or meeting has several benefits and makes your event more successful. Having interpreters at your virtual event or meeting increases the chances that more individuals will see and understand it. This will help boost your attendance at that and many other events.

People prefer to go where they feel wanted. And having language interpreters to cater to their different backgrounds and languages is a sign that you are interested in them.

Event interpreters accurately and timely translate what speakers say, allowing the discourse to continue at a standard speed. Interpretation isn’t just about getting the vocabulary right. Note that there are many cultural nuances and subtleties that a language interpreter should be aware of.

That is why the best language interpreters and experts have a strong sense of cultural awareness, enabling them to connect better and more confidently with their audience.

Another benefit is that you may organize virtual events for possible business partners, customers, and clients from all parts of the world by using conference interpretation services.

vSpeeq Interpretation Service for Multilingual Events

At your virtual venue, online, and anywhere in between: vSpeeq makes sure everyone can speak and follow in their own language without any issues.

Key benefits of multilingual interpretation with vSpeeq:

  • Real-time translation for your virtual event
  • Makes your virtual event or meeting accessible to a diverse and international audience.
  • High translation accuracy

If you would like to activate multilingual interpretation through vSpeeq at your next virtual event.

Feel free to reach out to our customer support representatives: